73% of COIDA Letters of Good Standing on the register weren't valid in May 2026

COIDA Letter of Good Standing monitoring for Cleaning services providers

ClearComply checks the Compensation Fund register so cleaning services providers don't get caught out by an expired Letter of Good Standing at tender time or in a client audit. Start with a free instant check — see your current status before you decide whether to add ongoing monitoring.

Check my COIDA status — freeHow monitoring works →

Why cleaning services providers can't afford a lapsed LOGS

Corporate cleaning tenders and shopping-centre service contracts treat the LOGS as a monthly compliance gate.

If your LOGS lapses: Site access is revoked at the next monthly audit, and outstanding invoices may be withheld pending reinstatement.

Real-time status shifts

When your record on the Compensation Fund register changes from valid to expired, you get an email. No more discovering the lapse from a rejected tender bid.

30/60/90-day pre-expiry countdowns

A repeating six-stage countdown — 90, 60, 30, 14, 7 and 1 day out — gives your finance team enough lead time to file Return of Earnings before the LOGS goes red.

Help when it's expired

If your letter has expired, we match you with a registered labour practitioner who can submit your Return of Earnings and get a new letter issued.

From free check to continuous monitoring

  1. 1

    Run the free LOGS check

    Punch in your 10-digit certificate number on /check/coida. ClearComply queries the Compensation Fund portal directly and returns your current status in under a minute. No signup, no card.

  2. 2

    See exactly where you stand

    Green = compliant. Amber = expiring within 60 days. Red = expired. Each result comes with next-step guidance tailored to cleaning services providers.

  3. 3

    Fix anything red

    If the check returns expired, we can match you with a registered labour practitioner who submits your Return of Earnings and requests a new letter. It's opt-in from the result page.

  4. 4

    Add daily monitoring so it never happens again

    Once you're compliant, a Business Account (R99/month) re-checks your record and alerts you at 90/60/30/14/7/1 days before the next expiry, so you don't discover a lapse from a rejected tender bid.

Frequently asked questions

Does it matter which city we're in?
No. The Compensation Fund runs one national register, so a Letter of Good Standing is checked the same way whether you operate in Johannesburg, Cape Town, Durban or anywhere else in South Africa.
What triggers an assessment for cleaning services providers?
Annual ROE; supplementary assessments triggered when shift-worker numbers move outside declared bands.
Do I need to enter my CIPC registration number, or is the trade name enough?
Either works. The Compensation Fund records use trade names — those are what we surface. CIPC registration numbers are used to disambiguate when multiple LOGS records share a trade name.
What does my ClearComply subscription actually do?
Regular register checks, six-stage countdown alerts (90/60/30/14/7/1 days before expiry), and a notification when your record changes from valid to expired. R99/month or R990/year; cancel anytime.
When would I need expert help to fix things?
If your letter has expired and nobody in-house can submit the Return of Earnings quickly, we match you with a registered labour practitioner who handles it end to end, at a fixed price shown before you pay.

Don't find out your LOGS lapsed from a rejected bid.

Run a free check first — no signup, no email, just your 10-digit certificate number against the official Compensation Fund portal. Decide whether you need ongoing monitoring after you see your status.

Check my COIDA status now →