Automated COIDA Status Monitoring for Cleaning Services in Pretoria
ClearComply tracks the Compensation Fund LOGS portal daily so cleaning services providers in Pretoria never get caught with an unexpected site ban, tender disqualification or supplier-audit failure. Start with a free instant check — see your current status before you decide whether to add ongoing monitoring.
Public-sector procurement hub — COIDA gates most government tenders.
Why Cleaning services providers in Pretoriacan't afford a lapsed LOGS
Corporate cleaning tenders and shopping-centre service contracts treat the LOGS as a monthly compliance gate.
If your LOGS lapses: Site access is revoked at the next monthly audit, and outstanding invoices may be withheld pending reinstatement.
Real-time status shifts
The instant your record on the Compensation Fund portal changes from valid to expired, you get an alert by email. No more discovering the lapse from a rejected tender bid in Pretoria.
30/60/90-day pre-expiry countdowns
A repeating six-stage countdown — 90, 60, 30, 14, 7 and 1 day out — gives your finance team enough lead time to file Return of Earnings before the LOGS goes red.
One-click remediation
If the monitor flags your cleaning services record as expired, switch on the assisted-remediation path. We walk you through ROE filing and reinstatement, typically 5–10 business days.
From free check to continuous monitoring
- 1
Run the free LOGS check
Punch in your 10-digit certificate number on /check/coida. ClearComply queries the Compensation Fund portal directly and returns your current status in under a minute. No signup, no card.
- 2
See exactly where you stand
Green = compliant. Amber = expiring within 60 days. Red = expired. Each result comes with next-step guidance tailored to cleaning services providers.
- 3
Fix anything red
If the check returns expired, we walk you through ROE filing and reinstatement — typically 5–10 business days. Assistance is opt-in from the result page.
- 4
Add daily monitoring so it never happens again
Once you're compliant, optional monitoring (from R49/month) re-verifies your record daily and alerts you at 90/60/30/14/7/1 days before the next expiry. For cleaning services providers in Pretoria, this means no more discovering a lapse from a rejected tender bid.
Frequently asked questions
- How is COIDA monitoring different in Pretoria vs the rest of South Africa?
- The Compensation Fund operates a single national portal, but processing for Gauteng employers is handled at the DEL Provincial Office, Gauteng (Pretoria). ClearComply's daily crawl picks up status changes regardless of provincial office — your monitor is identical, the local context just helps when you need to escalate a stuck submission.
- What triggers an assessment for cleaning services providers?
- Annual ROE; supplementary assessments triggered when shift-worker numbers move outside declared bands.
- Do I need to enter my CIPC registration number, or is the trade name enough?
- Either works. The Compensation Fund records use trade names — those are what we surface. CIPC registration numbers are used to disambiguate when multiple LOGS records share a trade name.
- What does the free tier actually do?
- Daily portal checks, six-stage countdown alerts (90/60/30/14/7/1 days before expiry), and an immediate notification the moment your record changes from valid to expired. No card required, no usage limits.
- When would I need the premium remediation tier?
- If the monitor flags your cleaning services record as expired and you don't have an internal compliance officer who can re-file ROE quickly. The R490/year tier connects you to a verified accountant who handles the reinstatement end-to-end.
Don't find out your LOGS lapsed from a rejected bid.
Run a free check first — no signup, no email, just your 10-digit certificate number against the official Compensation Fund portal. Decide whether you need ongoing monitoring after you see your status.
Check my COIDA status now →